Cloud time tracking

Employee time tracking and billing is simple and easy with a Timewatch time recording solutions. The time tracking system is web based and supports PCs, Macs, iPhone, iPad, Android & Windows phones and tablets and provides a fast and efficient way for users to track timesheets for billing purposes via web browser wherever users are. Cloud time tracking and timesheet entry and billing supports all major web browsers including IE, Chrome, Firefox, Safari and Blackberry. OutlookTime turns Exchange into an MS Exchange timesheet, an Office 365 timesheet and an Office 2016 timesheet.

Employee cloud time tracking and web timesheet solution with optional outlook time tracking, expenses tracking, timesheet approval, billing, invoicing and resource scheduling
  KEY FEATURES >
  • Employee timesheet tracking

    & billing solution - friendly, easy to use cloud time tracking, time sheet management and billing system with advanced costing, charging and billing functionality
  • Friendly, timesheet entry

    it's so intuitive little or no training is required
  • Familiar Office look and feel

    rapid end user acceptance of timesheets as emloyees are immediately at home with the familiar Microsoft Office style Ribbon menu
  • Outlook sheet

    allows users to convert appointments into timesheetsdirectly from Outlook! From inside Outlook, users can add Customer and Project data to bookings, then click to convert this into a timesheet - easy, improves accuracy, saves considerable effort
  • Powerful billing

    billing from time tracking is simple, easy and configurable. You define your charge rates so that billing from timesheets can be performed quickly and easily.
  • Flexible

    supports time & materials tracking for billing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom billing structures
  • Powerful rates

    supports charge out rates for time tracking billing by Customer, Project, Employee, Role, Date, Work performed - or any combination of these
  • No double entry

    time and expenses tracked by employees is instantly available in billing
  • Total control

    time and expenses tracking values are the starting point for billing, but employees with sufficient permissions can override rates providing the perfect balance between flexibility and control in billing
  • Faster billing

    streamlines the timesheet entry and billing processes, decreases admin overhead (and cost) - gets invoices out the door faster
  • No Losses

    ensures you never miss billing late time tracked
  • Bill what you should

    with charge rates that can be set billing to match how you charge
  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of time tracked paid promptly? no problem, with Advanced Billing you can match literally any format
  • Access to Historical Data

    Access full historical data so you can see exactly what previous timesheet data, billing, what was invoiced and why
  • Timesheet docks in Outlook

    Microsoft Outlook users can dock their timesheet inside Outlook, so they can track time for billing throughout the day, which increases timesheet accuracy
  • Super Awesome Bar

    amazing timesheet search and technology suggests what employees are looking for as they type, also shows recent history, saves users over 70% of timesheet entry time
  • Assignment list by User

    employees can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors
  • Customizable terminology

    users are instantly at home - minimizes training
  • Import from Outlook

    as an alternative to the Outlook plug-in, this facility links to Exchange Server to allow employees to import time from the Outlook Diary appointments - eliminates duplicate entry, saves time and improves timesheet accuracy - users simply love it ¹
  • Remote Timesheet

    allows employees to enter timesheets wherever they are using devices such as |Blackberry's, SmartPhones and iPhones²
  • Link with MS-Project

    operates as a timesheet for MS-Project, updating users' timesheets with their task assignments and publishing timesheets back to MS-Project to update project completion ³
  • Notes

    capture notes on each timeline, then use them in reports and invoices
  • Dashboard

    provides up-to-the-minute feedback to users, saves time, reduces missed deadlines and improves timesheet accuracy 4
  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of timesheet
  • Approval Indicator

    "You have Timesheets to approve button" alerts managers that there are timesheets to approve
  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues
  • Auto Email Chasers

    Customizable email chasers for users and managers, for example to advise users of late timesheets and managers of timesheets awaiting approval, also supports varying levels of message tone with each subsequent reminder 5
  • Customizable fields

    need to capture additional fields on a timesheet? No problem, with our Timesheet Analysis module you can create new fields, set their data type then enable them in timesheets for users to log time to 6
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1 Requires MS-Exchange & ExchangeTime®
2 Requires web enabled smartphone and
the PDA Timesheet option
3 Requires MS-Project & ProjectTime®
4 Requires Dashboard Option
5 Requires ActionTime®
6 Requires Timesheet Analysis module
  NEXT STEPS >

Timewatch employee time tracking solutions

Timewatch® timesheet solutions help you streamline the way you manage employee timesheets.

Users enter time tracking data from a standard web browser or from within MS Outlook. Users can view personal time off statistics, track current project task performance and the web timesheet can also import timesheets from Outlook Appointments.

Whether you are tracking time using paper timesheets, excel, a home grown, customized or off the shelf system, a Timewatch® can help you improve your employee timesheet recording and billing processes. You'll get timesheets posted punctually, minimize errors, improve reporting and have happier users, administrators and managers.

 
100% browser application supports PC's, Phones and TabletsNo custom interface to learn, Time® has the familiar MS-Office look and feel In built training mode bubbles and videos makes implementation easy100% browser application supports PC's, Phones and Tablets
 

Timewatch time tracking and billing systems:


CentralTime®

On-premises time tracking and billing solution

User friendly time recording software with optional billing. Utilizes a central SQL Server timesheet control system with Windows or web timesheet entry client, scaleable from 10's to 1000's of Employees.

 

Time®&Money

Cloud time tracking and billing solution

Time and expenses tracking solution with added project disbursement entry, time costing, charging and advanced reporting functionality. Optional billing and Outlook timesheet entry modules available. Available as a cloud solution.


Time&Space®

Cloud professonal services solution

Combines all of the time tracking and billing features of Time®&Money with the powerful resource scheduling features of WhiteSpace®.

 

Click here to compare Timewatch® time recording solutions.

Time tracking

Employees simply love entering timesheets with a Timewatch® solution. Users only see the

items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book time to projects they are not allocated to which dramatically reduces entry errors.

One of our users' favorite features is our "Instant Search" facility - just by clicking in a timesheet field users are presented with their recently used assignments and as they type, the system suggests relevant items to choose from. This feature alone saves each user minutes each day and hours each month.

Users have the freedom to track time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, even post time from their Outlook calendar - yes that's right, with our OutlookTime® module, users can post Outlook appointments to their calendar from within Outlook itself.


Timesheet Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate time tracking, which is why employees love entering timesheets with a Timewatch® solution.

Outlook Timesheet

With the OutlookTime® Outlook timesheet plug-in, users can turn Outlook appointments into timesheets. This ingenious system saves users an amazing amount when tracking time as it utilizes timesheet data already within Outlook and often pays for itself within days. With the plug-in, employees can allocate Outlook appointments to a customer

customer and/or project. They can only track time to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes

Import from Calendar
Allocating a Project to an Appointment in Outlook

time tracking easier and increases the accuracy of employees' timesheest as they can more easily log time as they work.

Dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses and their day to day tasks - timesheet status, vacation and sick time taken and vacation time remaining. Issues are highlighted in red to instantly alert the user to issues such as a late or missing timesheet.

Each user's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the user has the availability to complete the task on time - green being okay, orange indicating that the user is running out of time and red indicating that there is no longer possible to complete the task on time.

 
 

Billing from time tracking

Timewatch®'s Time®&Money and Time&Space® solutions both allow you to use time tracking data to raise invoices.

Whether you have time and materials, fixed price, milestone, date/scheduled or unstructured billing, you have the flexibility to support the most complex billing processes.

Preparation of invoices is simple and easy. Once a draft has been finalized, time tracking and billing administrators can print invoices using templates you define.

Timesheet billing screen
Amending transactions on a Draft Invoice

As you'd expect, security is definable within billing, so you can control who has access to which areas of billing and you can define your own levels of authorization, separating those that can produce drafts, amend them, finalize them and bill them.

Invoice Formatting Options

There are two time tracking billing options available. The standard system suits most organizations and allows for a customizable invoice template using the ever familiar Microsoft Word as a formatting engine.

The advanced timesheet billing options include a number of advanced facilities for the more challenging billing requirements, as well as an enhanced invoice templating system that caters for literally any invoice layout.

Formatting Invoices within MS-Word
Invoice formatted automatically within MS-Word
 

MS-Project Timesheet

On-premises time tracking systems can also be integrated wth MS-Project 2007&2010 projects.

Project Managers can create projects in MS-Project, then publish them to CentralTime®, which automatically configures the project resources and their project tasks to allow them to log their timesheets against MS-Project projects and tasks.

There is no cumbersome import or export processes or mapping of data, tasks and resources setup in MS-Project are automatically created within each user's relevant timesheet

Users then log against project tasks, and once complete, timesheet data

Integrate with MS-Project
Timewatch Toolbar in MS-Project links with timesheet data

can up uploaded into MS-Project at the click of a button, automatically updating MS-Project's task usage table and %age complete data to allow managers to instantly view project status, including what time has been spent, by whom, and on what task.

Administrators share the love

Administrators love Timewatch® time tracking software too, they can define entry rules to ensure users can only log time to the projects assigned to them which dramatically reduces admin' overhead in reviewing and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the Check Time button blinks when there are timesheets to check, and is disabled when there are none.

Auto Late Timesheet chasers

Administrators often waste a considerable amount of time chasing late timesheet offenders which can be saved with a Timewatch® solution by automatically sending late timesheet reminders. There is even an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to Managers if the issue persists.

Live Demonstration

We're sure you'll find that is friendlier, faster and easier to use than your current system. If you'd like to see the system in action, click on the timesheet image at the top of this screen or book a test drive so you can see for yourself how Timewatch® can help your organization.

Just some of the Timewatch customers
  SEE ALSO >
 
 
 

Timesheet entry

Demonstration of timesheet entry including entry and submission of timesheets, manager approval and review, personal timesheet dashboard and reporting.

Outlook Timesheet entry - its so easy a child can do it

On 'bring your child to work day' we have the kids make a little video - some are just brilliant and just have to be published! You'll enjoy this.

 

OutlookTime® - turns Outlook appointments into timesheets

This demonstration video shows you how OutlookTime® turns Outlook appointments into timesheets. The demo also introduces the OutlookTime® dashboard which shows users the status of their timesheet in real time and colorization features so users can quickly see which appointments have and have not been posted.